DEPARTMENT OF DEFENCE
POST: ADMINISTRATION CLERK: (PATIENT ADMINISTRATION): PRODUCTION
(USAGE 2138)
REF NO 25/04
SALARY: R152 862 per annum, Level 05
CENTRE: Tertiary Military Health Formation, 3 Military Hospital
REQUIREMENTS: NQF level 2 – 4. Applicants with prior learning, either by means of experience or
alternative courses may also apply. Digital scanning and microfilm experience are
critical. Special requirements (skills needed): Computer literacy (Microsoft and
mainframe), organizing, interpersonal relationship skills, detailed knowledge of the
SAMHS capturing and scanning processes. Proven ability to communicate
effectively (written & verbal) in English and Afrikaans. Knowledge of policies and
directives. Meeting deadlines and setting goals. Handle repetitive work. Team
player. Knowledge of Patient Administrative processes. Must be able to obtain
security clearance within a year. Must be able to work under pressure.
DUTIES: Managing health records in the Digital Scanning section. The applicant will be
involved in all aspects of the scanning and capturing processes which includes
preparation of records to be scanned, the physical scanning of the records as well
as the QA processes. Handling health record queries. Telephonic queries.
Compiling quarterly and monthly statistics for management. Retrieve records for
HCP’s/management.
ENQUIRIES: Major P.L. Kruger Tel no: (051) 402-2275
APPLICATIONS: Department of Defence, SAMHS, 3 Military Hospital, Private Bag X40003,
Brandhof, 9324
NOTE: Applications must be submitted on the prescribed form Z83 (obtainable from any
Public Service department), which must be originally signed and dated by the
applicant and which must be accompanied by a detailed CV (with full particulars of
the applicants’ training, qualifications, competencies, knowledge & experience) and
clear certified copies of original educational qualification certificates, ID document
and Driver’s license (where applicable). Must be a South African citizen. Failure to
comply with the above instructions will result in applications being disqualified.
Applicants applying for more than one post must submit a separate form Z83 (as
well as the documentation mentioned above) in respect of each post being applied
for. If an applicant wishes to withdraw an application it must be done in writing.
Should an application be received where an applicant applies for more than one
post on the same application form, the application will only be considered for the
first post indicated on the application and not for any of the other posts. Under no
circumstances will photostat copies or faxed copies of application documents be
accepted. The successful candidates will be subjected to Personnel Suitability
Checks (criminal record-, citizenship- & financial/asset record checks and
qualification and employment verification). Successful candidates will also be
subjected to security clearance processes. Potential candidates, declared in
excess must indicate their excess status on Z83, Applicants who do not receive
confirmation or feedback within 3 (three) months after the closing date, please
consider your application unsuccessful. Due to the large volume of responses
anticipated, receipt of applications will not be acknowledged and correspondence
will be limited to short-listed candidates only. For more information on the job
description(s) please contact the person indicated in the post details. The
Department reserves the right not to make appointment(s) to the advertised post(s).
Local geo locations will receive preference. The certification date of your bar coded
ID must not be older than 6 months and the copy must be of very good quality.
