DCS: SECRETARY

THE DEPARTMENT OF CORRECTIONAL SERVICES

POST: SECRETARY: DIRECTOR: AREA COMMISSIONER

REF: EC 108/092017

CENTRE: Sada Management Area (Area Commissioners Office)

SALARY: R152 862 per annum

REQUIREMENTS: Grade 12 or secretarial diploma/certificate and relevant experience as a secretary will be an added advantage. Computer literate.

COMPETENCIES AND ATTRIBUTES: Telephone etiquette. Problem solving skills. Interpersonal relations. Punctuality. Conflict resolution. Communication skills. Integrity and honesty, Self-discipline. Confident. Policy implementation. Assertiveness, typing skill. Ability to work under pressure.

RESPONSIBILITIES: Answer and screen telephone calls. Compile memoranda and presentations. Execute office and general administrative duties. Manage electronic document tracking system. Maintain diary and manage appointments. Acknowledge receipt of documents. Record and issue minutes. Arrange meetings/conferences /workshops with relevant stakeholders upon request. Make all transport arrangements for conferences, courses, meetings and away from the office. Ensure submission of travel claims. Management of assets.

ENQUIRY: Ms. Z Myataza at (043) 706 7832/7882/3

APPLICATIONS: Acting Head Recruitment, Private Bag X 9013, East London, 5200 or hand delivery: Block E Ocean Terrace, Moore Street, Quigney, East London,5200

NOTE: For applications to be accepted, applications must be submitted on form Z83 (Public Service Application form), obtainable from any Public Service Department, and must be completed in full. Applications must be accompanied by a CV and certified copies of qualifications and ID NOT older than 3 months. Where an advertisement states that a valid Driver’s Licence is required, then please submit a certified copy of your licence. Please send a separate and complete application for each post you apply for, stating the correct reference for 32 each position you are interested in. Faxed and e-mailed applications will not be accepted. Candidates must comply with the minimum appointment requirements. CV’s should be aligned to reflect one’s degree of compliance with the abovementioned requirements and responsibilities